What committees do you need? Here are the Top ideas.

I recently did a seminar with my friends at Greater Giving.  One of the topics we discussed was different committees you need as you plan your auction.

 

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CLICK HERE FOR GREATER GIVING’S BLOG ABOUT EVENT COMMITTEE ROLES

Thanks to Greater Giving for the descriptions below… for the full article, click the link above.

Event Logistics

  • Generates the budget.
  • Appoints committee chairs.
  • Maintains communication with staff.

Sponsorship

  • Identifies possible sponsors for your event.
  • Develops a strategy for acquiring sponsors.
  • Delivers the promised benefits to sponsors.

Volunteer Coordinator

  • Recruits and energizes volunteers.
  • Works with all event committees.
  • Identifies volunteer needs and figures out how to meet them.
  • Communicates with volunteers.
  • Organizes and delegates event night tasks.

Media/Public Relations

  • Decides how to promote the event.
  • Works with media sponsors.
  • Creates press releases.
  • Manages various methods of communication: TV, print, web, email and social media.

Procurement

  • Holds a procurement brainstorming party to identify items to target for donation.
  • Locates and gathers items for both the silent and live auctions.
  • Creates an item request letter to be sent out to possible donors.
  • Creates an item donation form for tracking purposes.
  • Packages items together as needed for both the silent and live auctions.
  • Sends thank you letters to item donors.

Guest Experience

  • Signs up attendees.
  • Coordinates registration.
  • Coordinates admission, check-in and check-out.
  • Organizes seating arrangements.
  • Hires photographer.

Invitations

  • Designs event invitations.
  • Mails event invitations.
  • Follows up with invitees.

Entertainment/Program

  • Determines and contracts the entertainment.
  • Sets up the event night program.
  • Works with the logistics committee.
  • Selects the entertainment, the emcee, the guest speaker and the auctioneer.
  • Works with the lighting, AV and sound crews.

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